Yes — I have the agent's report.
Use ExitMaid only as the methodical inspection companion. Make amendments directly on the actual report you already have.
Victorian renter guide + interactive condition report
The Victorian Rental Condition Report Guide.
Already have your agent's report? We'll walk you through checking it properly, room by room. Haven't received one? Complete the Victorian condition report interactively, add supporting photos and download a ready-to-review report package.
Start with the right process
Use one condition report from move-in through to the end of the tenancy.
A detailed entry condition report gives you a clear starting record of the property. If your agent has supplied one, check and amend that document carefully. If you have not received one, this tool helps you complete the Victorian report structure, document existing condition and keep your evidence organised from day one.
✓ Follow the Victorian room-by-room report structure
✓ Record cleanliness, damage, operation and repairs
✓ Attach and number supporting photos as you inspect
✓ Download one organised report package to review and sign
Choose your workflow
Have you received the entry condition report?
No — I need to create one.
Work through the Victorian condition report online, add your comments and supporting photos, then download an organised report package to review and sign.
You have the report
Check the document you already have.
Keep your agent/provider's condition report open beside you. Work through the same room sequence below and make any disagreement, repair note or extra detail directly on that report. Take dated, labelled photos as you go.
No duplicate notes here. Keep making your amendments on the report supplied by your rental provider or agent. ExitMaid simply helps you inspect more methodically — including the edges, corners, undersides, wet-area joins and other easy-to-overlook spots that a quick visual sweep can miss.
Areas checked0 of 13 areas
No report supplied
Build your entry condition report while you inspect the property.
Work through each room while the property is still in its move-in condition. Record what is clean, undamaged and working, add factual comments where something differs, and attach photos to the items they relate to.
Before you begin: inspect the property before unpacking wherever possible. Be factual and specific — record what you can actually see, note anything unsafe or needing repair, and use photos where they help establish the starting condition. Your final download keeps the Victorian report structure together with your numbered supporting evidence.
CAV Part B progress0 of 0 items reviewed
Welcome back — your condition report answers were restored on this device. Photo files are also retained locally in this browser where supported.
Part C — Start of rental agreement information
Download your completed condition report package
Your download includes the completed Victorian condition report document plus a photo evidence folder and matching evidence index. Review the report carefully before signing and sending it to your rental provider or agent.
How to complete a Victorian condition report
A good entry report describes the property as it actually is.
The aim is not to find fault with everything. It is to create an accurate starting record so that existing marks, wear, cleanliness issues, faults and repairs are not confused with changes that happen later.
Check before you unpack
Walls, floors, cupboards, windows and fittings are easiest to inspect while rooms are still relatively empty. If you can, complete the first walkthrough before boxes and furniture hide surfaces.
Compare every room separately
Do not assume one bedroom represents the others. Work methodically through the entrance, living areas, kitchen, each bedroom, wet areas, exterior spaces and supplied items.
Record cleanliness as well as damage
An entry condition report is not only about broken items. Existing dust, grease, staining, soap residue, carpet marks or other cleanliness issues can also be relevant to the starting condition.
Say exactly what and where
“Wall damaged” is less useful than “two small chips to paint on left side of bedroom doorway”. Specific, factual descriptions make the record easier to understand later.
Note anything that is not working
Check supplied appliances, locks, lights, heating or cooling and other fixtures where practical. If something cannot be tested, record that rather than assuming it works.
Identify repair and safety issues promptly
The Victorian form specifically asks renters to note anything unsafe, insecurely fixed or needing repair. A condition-report repair note can also provide written notice to the rental provider.
Victorian repairs guidance ↗Condition report photos
Take evidence that still makes sense months or years later.
Consumer Affairs Victoria recommends photos showing the condition of items, particularly where you disagree with the report. The useful part is not simply taking lots of photos — it is making each photo understandable.
Start with context
Take a wider image that shows which room or fixture you are looking at before taking a close-up of the particular mark, chip, stain or defect.
Then capture the detail
Use a closer image where the issue can actually be seen. Avoid relying on a distant room photo for a small defect that will be impossible to identify later.
Keep the numbering connected
This tool numbers attached photos against the relevant report item so the evidence package can be matched back to the condition report without guessing.
Do not forget things that work poorly
A photo can show physical condition, but your written comments should also record appliances, locks or fixtures that are not working properly.
Keep your originals
Retain your original image files and the final report package somewhere accessible for the duration of the tenancy rather than relying only on a messaging thread.
Send the evidence with the amended report
The CAV form instructs renters to identify the location and date of photos and send a copy to the rental provider or agent together with the amended condition report.
After you complete the report
Return it on time — then keep it for the entire tenancy.
The entry report becomes much more important at the end of the rental agreement, when the property's final condition is compared with the recorded starting condition.
Return it within 5 business days
The CAV condition report instructs renters to fill in, sign and date the report within 5 business days after moving in.
Keep the final version
Save the exact report and evidence you returned, including your amendments and photos. Do not rely on being able to obtain the same version later.
You can seek correction later
If something could not be assessed initially and you later discover it is not working or is in poor repair, the CAV form explains that renters can apply to VCAT to correct the report within 30 days of the rental agreement starting.
The report matters again at move-out
At the end of the tenancy, the final inspection records the property's condition again. Existing condition and fair wear and tear should not simply be treated as renter-caused damage.
Complete Moving-Out Guide →Cleaning does not erase the starting condition
If you organise a move-in clean after documenting the property, retain your original condition evidence so the property's starting state remains clear.
Move-In Cleaning →Keep repair conversations together
If your report identifies repairs or safety issues, retain the report alongside later emails, photos and repair records so the history stays easy to follow.
Official Victorian source
Use the official Victorian guidance when the rules matter.
The uploaded CAV document states that renters can fill in a condition report and give it to their rental provider if they are not given one. It also instructs renters to take dated, labelled photos and provide them with the amended report.
Source & attribution: The document-generation workflow uses the official Victorian Condition Report template published by Consumer Affairs Victoria. © State of Victoria (Consumer Affairs Victoria), used under the applicable published attribution terms. ExitMaid provides the interactive completion interface and does not represent itself as Consumer Affairs Victoria or the Victorian Government.
